File #: 2022-1901    Version: 1 Name:
Type: Resolution Status: Action
File created: 7/6/2022 In control: Board of Commissioners
On agenda: 9/13/2022 Final action: 9/13/2022
Title: Commission District(s): ALL CO - Change Order No. 3 to Contract Nos.: 1174317, 1174318, 1174320, and 1174324 for Architecture and Engineering Services for Recreation, Parks and Cultural Affairs (RPCA) (Annual Contract - 2nd Renewal of 2 Options to Renew) for use by the Department of RPCA. Awarded to: Lose & Associates dba Lose Design, Pond & Company, Inc., Foresite Group, Inc. and Wood Environment & Infrastructure Solutions. Total Amount Not To Exceed: $1,850,000.00.
Attachments: 1. Substitute 2022 09.13 Item 2022-1901, 2. Agenda Notes - CO3, 3. UD Change Order - 2022-1901

Substitute

Purchasing Type: Change Order (CO)                               

Public Hearing:  YES ☐     NO ☒                                  Department: Purchasing & Contracting                                     

 

AGENDA ITEM:

Title

Commission District(s): ALL

CO - Change Order No. 3 to Contract Nos.: 1174317, 1174318, 1174320, and 1174324 for Architecture and Engineering Services for Recreation, Parks and Cultural Affairs (RPCA) (Annual Contract - 2nd Renewal of 2 Options to Renew) for use by the Department of RPCA. Awarded to: Lose & Associates dba Lose Design, Pond & Company, Inc., Foresite Group, Inc. and Wood Environment & Infrastructure Solutions. Total Amount Not To Exceed: $1,850,000.00. 

 

Body

Information Contact: Cathryn G. Horner, Chief Procurement Officer

Phone Number: (404) 371-6334

 

PURPOSE:

Awarded by the BOC on August 27, 2019 for a total amount not to exceed $1,200,000.00. On January 28, 2020, the BOC approved Change Order No.1 to increase Contract No. 1174324 with Lose Design for an amount not to exceed $150,000.00 to complete the 10-year Comprehensive Master Plan and other assigned projects. On March 31, 2020, the BOC approved Change Order No. 2 to increase the contracts for a total amount not to exceed $1,000,000.00 to fund projects in 2020. On August 11, 2020, the BOC approved the 1st renewal for an amount not to exceed $1,000,000.00. On August 10, 2021, the BOC approved the 2nd renewal for an amount not to exceed $1,260,000.00. This request is to extend the contract term and increase the contracts amount for continued services during the solicitation for new contracts.

This substitute is hereby submitted add ratification of the emergency extensions that had to be issued since the contracts expired prior to the next available BOC date.

 

RECOMMENDATION:

Recommended Action

Recommend approval of Change Order No. 3 through June 30, 2023 with:

 

Lose Design, 220 W. Crogan Street, Suite 100, Lawrenceville, GA 30046

Note: LSBE Participation: 25%

Estimated Amount: $462,500.00

 

Pond & Company, Inc., 3500 Parkway Lane, Suite 500, Peachtree Corners, GA 30092

Note: LSBE Participation: 38%

Estimated Amount: $462,500.00

 

Foresite Group, Inc., 3740 Davinci Court, Suite 100, Peachtree Corners, GA 30092

Note: LSBE Participation: 35%

Estimated Amount: $462,500.00

 

Wood Environment & Infrastructure Solutions, 2677 Buford Hwy, Peachtree Corners, GA 30324

Note: LSBE Participation: 20%

Estimated Amount: $462,500.00

Total Amount Not To Exceed: $1,850,000.00

 

and authorize the Chief Executive Officer to execute the change orders and all associated documents.

 

ADDITIONAL INFORMATION:

1. Contract Effective Date:                                                               August 27, 2019

2. Contract Expiration Date:                                                               August 31, 2022

3. Amount Spent to Date:                                                               $2,378,411.21

                                                                                                                              $  617,384.28 - Initial

                                                                                                                              $  561,406.00 - 1st Renewal

                                                                                                                              $1,199,620.93 - 2nd Renewal

4. Funding:                                                                                                         $1,000,000.00 - General Operating (RPCA)

                                                                                                                              $   850,000.00 - ARP (RPCA)