Purchasing Type: Change Order (CO)
Public Hearing: YES ☐ NO ☒ Department: Purchasing & Contracting
AGENDA ITEM:
Title
Commission District(s): All
CO - Change Order No. 3 to CPA 1171242 for Implementation of Cityworks Asset Management Platform (Annual Contract With 2 Options to Renew): for use by the Department of Innovation and Technology (DoIT), Public Works - Roads and Drainage (R&D), the Department of Facilities Management (FM), and the Department of Watershed Management (DWM). This contract consists of providing implementation services for Cityworks Asset Management software. Awarded to Woolpert, Inc. Amount Not To Exceed: $534,909.00
Body
Information Contact: Michelle N. Butler, Procurement Manager
Phone Number: (404) 687-3581
PURPOSE:
Awarded by the BOC on February 12, 2019, for an amount not to exceed $401,295.01. On February 11, 2020, the BOC approved the 1st renewal option for an amount not to exceed $401,295.01. On February 9, 2021, the BOC approved the 2nd and final renewal option for an amount not to exceed $240,000.00. On June 8, 2021, the BOC approved Change Order No. 1 for an amount not to exceed $24,125.00. On October 12, 2021, the BOC approved Change Order No. 2 for an amount not to exceed $538,466.00 and the extension of the contract to December 31, 2023. This contract consists of providing implementation and data mitigation services for the Cityworks Asset Management software. Services are required to have R&D’s Oracle EBS work management data set mitigated into the new CityWorks AMS work order database and Oracle 311. This request consists of increasing funding and the contract term to December 31, 2024 to allow for migration of Oracle WAM and the incorporation of DeKalb Water and Wastewater Treatment Plants into CityWorks.
RECOMMENDATION:
Recommended Action
Recommend approval of Change Order No. 3 with
Woolpert, Inc. 375 Northridge Road, Sandy Springs, GA 30350
Amount Not To Exceed: $534,909.00
and authorize the Chief Executive Officer to execute the change order and all associated documents
ADDITIONAL INFORMATION:
1. LSBE Participation: 20%
2. Contract Effective Date: February 12, 2019
3. Contract Expiration Date: December 31, 2023
4. Amount Spent to Date: $951, 444.84
$0.00 Initial
$160,518.00 1st Renewal
$228,335.85 2nd Renewal
$ 24,125.00 Change Order 1
$538,446.00 Change Order 2
5. Funding: Enterprise - Watershed