Purchasing Type: Change Order (CO)
Public Hearing: YES ☐ NO ☒ Department: Purchasing & Contracting
AGENDA ITEM:
Title
Commission District(s): ALL
CO - Change Order No. 5 to Contract No. 989294 Preferred Digital Multi-Functional Imaging Devices (MFD) Supplier (Multiyear Contract): for the Department of Innovation and Technology (DoIT). This contract consists of the lease/purchase of multifunctional copiers with copying, faxing, printing, and scanning capabilities to be used by all County departments. This request is to increase funding and the contract term through December 31, 2023. Awarded to Xerox Corporation. Amount Not To Exceed $1,200,000.00.
Body
Information Contact: Michelle Butler, Procurement Manager
Phone Number: (404) 687 - 3581
PURPOSE:
Awarded by the BOC on July 28, 2015 for an amount not to exceed $3,000,000.00. On July 11, 2017, the BOC approved Change Order No. 1 to extend the contract term to December 31, 2021. On September 10, 2019, the BOC approved Change Order No. 2 for an amount not to exceed $900,000.00. On December 17, 2019, the BOC approved Change Order No. 3 for an amount not to exceed $2,500,000.00. On September 14, 2021 the BOC approved Change Order No. 4 to extend the contract term to December 31, 2022. This request to increase funding and the contract term will allow additional time to better evaluate the needs of the County.
RECOMMENDATION:
Recommended Action
Recommend approval of Change Order No. 5 with:
Xerox Corporation, 9040 Roswell Road, Atlanta, GA 30305
Amount Not To Exceed: $1,200,000.00
and authorize the Chief Executive Officer to execute the Change Order and all associated documents.
ADDITIONAL INFORMATION:
1. Contract Effective Date: July 28, 2015
2. Contract Expiration Date: December 31, 2022
3. Amount Spent To Date: $6,020,731.55
4. Funding: General - Operating (DoIT)