Purchasing Type: Change Order (CO)
Public Hearing: YES ☐ NO ☒ Department: Purchasing & Contracting
AGENDA ITEM:
Title
Commission District(s): All
CO - Change Order No. 5 to Contract No. 14-902884 Professional Engineering Services (Sole Source): for use by the Department of Watershed Management. This contract consists of the provision of engineering services. This request is to increase the contract term through December 31, 2024. Awarded to Prime Engineering Incorporated. CONTRACT TERM INCREASE ONLY.
Body
Information Contact: Michelle Butler, Procurement Manager
Phone Number: (404) 687-3581
PURPOSE:
Awarded by the BOC on August 12, 2014, to nine (9) separate sole source vendors for a total amount not to exceed $9,029,128.90. On April 28, 2015, the BOC approved Change Order No. 1 to Contract No. 14-902881 to increase scope and funding in an amount not to exceed $146,901.00. On June 28, 2016, the BOC approved Change Order No. 1 to Contract Nos. 14-902880, 964908 (formerly known as (fka) 14-902886), 964685 (fka 14-902887), 14-902883, and 14-902884 to increase scope of work and funding for a total amount not to exceed $2,030,786.53 and Change Order No. 1 to Contract No. 969193 (fka 14-90288) to reduce scope and funding. On October 11, 2016, the BOC approved Change Order No. 1 to Contract No. 14-902882 to increase contract time and term.
On December 8, 2015, the BOC approved Change Order No. 2 to Contract No. 14-902881 to increase funding in an amount not to exceed $49,680.00. On January 24, 2017, the BOC approved Change Order No. 2 to Contract Nos. 14-902882 and 14-902884 to increase scope of work and funding for a total amount not to exceed $148,980.00. On February 13, 2018, the BOC approved Change Order No. 2 to Contract No. 964685 (fka 14-902887) to increase scope of work, contract time, and funding in an amount not to exceed $170,000.00.
On November 14, 2017, the BOC approved Change Order No. 3 to Contract No. 14-902882 to increase contract term. On December 12, 2017, the BOC approved Change Order No. 3 to Contract No. 14-902884 to increase scope of work and funding in an amount not to exceed $100,000.00. Of the nine (9) awarded sole source vendors, only two still have active contracts.
On December 8, 2020, the BOC approved Change Order No. 4 to Contract 14-902884 to increase the contract term.
Of the nine (9) awarded sole source vendors, only two still have active contracts.
This request is to increase the contract term to allow the current Engineer of Record to continue in their services during the construction phase for two (2) construction projects (Scott Boulevard Phase II and III).
RECOMMENDATION:
Recommended Action
Recommend approval of Change Order with:
Prime Engineering Incorporated, 3715 Northside Parkway, NW, Building 300, Suite 200, Atlanta, Georgia 30327
and authorize the Chief Executive Officer to execute the change order and all associated documents.
ADDITIONAL INFORMATION:
1. Contract Effective Date: October 21, 2014
2. Contract Expiration Date: December 31, 2022
3. LSBE Participation: 20.7%
3. Amount Spent to Date: $1,295,577.25
4. Funding: Renewal & Extension
Various CIP Line Nos. (DWM)