Purchasing Type: Change Order (CO)
Public Hearing: YES ☐ NO ☒ Department: Purchasing & Contracting
AGENDA ITEM:
Title
Commission District(s): All
CO - Change Order No. 2 for Contract Nos.: 1167992, 1167993, and 1167995 Pond Maintenance Services (Annual Contract with 2 Options to Renew): for use by Public Works - Roads and Drainage (R&D). These contracts consist of cutting, cleaning, spraying, and repair/maintenance of stormwater retention and detention ponds. This request is to increase the contract term through August 31, 2023 and funding. Awarded to Williams Icon Homes and Properties, ASAP Landscape Management Group, and Executive Realty Solutions, Inc. Total Amount Not To Exceed: $1,700,000.00.
Body
Information Contact: Michelle Butler, Procurement Manager
Phone Number: (404) 687-3581
PURPOSE:
Awarded by the BOC on August 13, 2019 to six (6) vendors for a total amount not to exceed $2,037,500.00. On August 25, 2020, the BOC approved the 1st renewal with four (4) vendors for a total amount not to exceed $2,125,000.00. Two (2) vendors chose not to exercise the 1st renewal. On August 24, 2021, the BOC approved the 2nd renewal for a total amount not to exceed $2,110,000.00. On June 28, 2022, the BOC approved Change Order No. 1 with three (3) vendors to increase the contract term through December 31, 2022 and funding in a total amount not to exceed $760,000.00. One vendor chose not to participate in the change order request. These contracts consist of cutting, cleaning, spraying, and repair/maintenance of stormwater retention and detention ponds. Awards were made by tiers and provided cleaning and services needed for over 1,000 ponds throughout the County. This request will allow for the continuation of existing services.
The procurement process for new contracts is underway and is currently in the evaluation phase.
RECOMMENDATION:
Recommended Action
Recommend approval of Change Order No. 2 with:
Tiers 5 - 7 & Pond Cut Clean Schedule and Herbicide:
Williams Icon Homes & Properties, 3589 Trinity Place, Lithonia, GA 30038
Note 1: LSBE - DeKalb Firm
Note 2: LSBE Participation: 10%
Estimated Amount: $500,000.00
Retention Pond & Lake Cut and Cleaning:
ASAP Landscape Management Group, 2530 Lantrac Court, Decatur, GA 30035
Note 1: LSBE Participation: 20%
Estimated Amount: $400,000.00
Pond Herbicide Application Schedule:
Executive Realty Solutions, Inc., 6686 Browns Mill Ferry Drive, Lithonia, GA 30038
Note 1: LSBE - DeKalb Firm
Note 2: LSBE Participation: 10%
Estimated Amount: $800,000.00
Total Amount Not To Exceed: $1,700,000.00
and authorize the Chief Executive Officer to execute the change orders and all associated documents.
ADDITIONAL INFORMATION:
1. Contract Effective Date: August 13, 2019
2. Contract Expiration Date: December 31, 2022
3. Amount Spent to Date: $3,043,590.30
4. Funding: $1,700,000.00 Stormwater Management Operating (R&D)