Purchasing Type: Change Order (CO)
Public Hearing: YES ☐ NO ☒ Department: Purchasing & Contracting
AGENDA ITEM:
Title
Commission District(s): ALL
CO - Change Order No. 3 to Contract No. 1136419 Inventory of Capital Assets: for use by the Finance Department (Finance). This contract consists of the inventory, appraisal, tagging and valuation of County Assets. This request is to increase contract funding and term through December 31, 2023. Awarded to: HCA Asset Management, LLC. Amount Not To Exceed: $70,000.00.
Body
Information Contact: Michelle Butler, CPPO, Procurement Manager
Phone Number: (404) 687-3581
PURPOSE:
Awarded by the BOC on November 13, 2018, for an amount not to exceed $579,100.00. On December 10, 2019, the BOC approved Change Order No. 1 for an amount not to exceed $60,000.00 for additional work needed due to the discovery of unlisted and unreported inventory resulting in increased field-time and data analysis. On December 21, 2021, the BOC approved Change Order No. 2 for a contract term increase to complete the second inventory that was part of the original contract that had to be extended due to the external auditor’s need for review. This contract consists of the appraisal, tagging, and valuation of County Assets. This request is to increase the contract term and funding.
RECOMMENDATION:
Recommended Action
Recommend approval of Change Order No. 3 with:
HCA Asset Management LLC, 5214 4th Ave Circle E, Bradenton, FL 34208
Amount Not To Exceed: $70,000.00
and authorize the Chief Executive Officer to execute the change order and all associated documents.
ADDITIONAL INFORMATION:
1. LSBE Participation: 20%
2. Contract Effective Date: November 13, 2018
3. Contract Expiration Date: December 31, 2022
4. Amount Spent To Date: $481,600.00
5. Funding: Operating (Finance)