Purchasing Type: Change Order (CO)
Public Hearing: YES ☐ NO ☒ Department: Purchasing & Contracting
AGENDA ITEM:
Title
Commission District(s): All
CO - Change Order No. 2 to Contract Nos.: 1176675 and 1272165 for County Street and Roadway Litter Removal (Annual Contract with 2 Options to Renew): for use by Public Works - Sanitation and Beautification. These contracts consist of litter removal services at 37 locations within the County. This request seeks to ratify a previously provided sixty (60) day contract term increase and increase the contract funds and term through March 31, 2023 for both contracts. Awarded to Russell Landscape, LLC and American Eagle, LLC. Total Amount Not To Exceed: $198,332.78.
Body
Information Contact: Michelle N. Butler, Procurement Manager
Phone Number: (404) 687-3581
PURPOSE:
Awarded by the BOC on August 27, 2019, for an amount not to exceed $990,510.04. On June 14, 2020, the BOC approved the 1st renewal for an amount not to exceed $1,261,138.40. On June 22, 2021, the BOC approved the 2nd and final renewal for an amount not to exceed $1,038,171.08. On November 11, 2021, an Emergency Purchase was awarded to American Eagle, LLC for Groups II and III. On December 14, 2021, BOC approved the cancellation of DeAngelo Brothers, LLC contract due to the company ceasing operation. On August 2, 2022, the BOC approved Change Order No. 1 for an amount not to exceed $342,059.22.
This request seeks to ratify a previously provided sixty (60) day contract term increase, effective as of December 31, 2022, for both contracts. This request also seeks to increase the contract funds and term through March 31, 2023 for both contracts to allow the completion of litter removal services at 37 locations within the County.
The procurement process for a new contract is currently in process.
RECOMMENDATION:
Recommended Action
Recommend approval of Change Order No 2 with:
Groups I and IV:
Russell Landscape, LLC, 43 Woodward Way, Sugar Hill, GA 30518
Note: LSBE Participation: 20%
Estimated Amount: $135,830.34
Groups II and III:
American Eagle, LLC, 136 Crawfordville Road, Lexington, GA 30348
Note: LSBE Participation: 20%
Estimated Amount: $62,502.44
Total Amount Not to Exceed: $198,332.78
ADDITIONAL INFORMATION:
1. Contract Effective Date: August 27, 2019
2. Contract Expiration Date: February 28, 2023
3. Amount Spent To Date: $3,200,430.26
4. Funding: General - Unincorporated (Sanitation and Beautification)