Purchasing Type: Renewal (REN)
Public Hearing: YES ☐ NO ☒ Department: Purchasing & Contracting
AGENDA ITEM:
Title
Commission District(s): ALL
REN-Lubricants (Annual Contract-1st of 2 Options to Renew): Contract Nos.: 1284154, 1284156, 1284155, 1284157 and 1284158 for use by Public Works-Fleet Management and the Department of Watershed Management (DWM). These contracts consist of the purchase of lubricants, (motor oil, hydraulic fluids, transmission fluids, etc.) used for County vehicles and on-site equipment. This request is to exercise the 1st renewal option through March 31, 2024. Awarded to Dilmar Oil Co., The McPherson Companies, Inc., Lubrication Engineers, Inc., Taylor Enterprises, Inc. and Cadence Petroleum. Total Amount Not To Exceed: $925,000.00.
Body
Information Contact: Michelle Butler, Procurement Manager
Phone Number: (404) 687-3581
PURPOSE:
Awarded by the BOC on March 8, 2022 for a total amount not to exceed $690,000.00 to five vendors. These contracts consist of the purchase of lubricants (motor oil, hydraulic fluids, transmission fluids, etc.) used for County vehicles and on-site equipment. This request is to exercise the 1st renewal option through March 31, 2024 with all five vendors.
RECOMMENDATION:
Recommended Action
Recommend approval to exercise the 1st renewal option with:
Dilmar Oil Co., 1951 W. Darlington St., Florence, SC 29501
Estimated Amount: $300,000.00
The McPherson Companies, Inc., 5051 Cardinal St., Trussville, AL 35173
Estimated Amount: $60,000.00
Lubrication Engineers, Inc., 1919 E. Tulsa, Wichita, KS 67216
Estimated Amount: $350,000.00
Taylor Enterprises, Inc., 1166 Logan Cir., NW, Atlanta, GA 30318
Estimated Amount: $15,000.00
Cadence Petroleum, 701 McDowell Rd., Asheboro, NC 27205
Estimated Amount: $200,000.00
Total Amount Not To Exceed: $925,000.00
ADDITIONAL INFORMATION:
1. Contract Effective Date: March 8, 2022
2. Contract Expiration Date: March 31, 2023
3. Amount Spent To Date: $557,531.06
4. Funding: Vehicle Maintenance (Fleet Management)
General Operating-(DWM)