File #: 2023-0140    Version: 1 Name:
Type: Resolution Status: Preliminary Item
File created: 1/24/2023 In control: Board of Commissioners
On agenda: 3/14/2023 Final action: 3/14/2023
Title: Commission District(s): ALL REN - Contract Nos.: 1244307, 1244308, and 1244310 Uniforms for Public Safety Personnel (Annual Contract - 2nd Renewal of 4 Options To Renew): for use by Police Services, E911, and the Marshal's Office. These contracts consist of the purchase of work uniforms. This request is to exercise the 2nd renewal option, with price increases, through March 31, 2024. Awarded to NAFECO, Galls, LLC, and Smyrna Police Distributors, Inc. Total Amount Not To Exceed: $1,071,000.00.
Attachments: 1. 2023-0140 - Agenda Notes, 2. UD Contract Renewal Forms 2023-0140

Purchasing Type: Renewal (REN)                               

Public Hearing:  YES ☐     NO ☒                                  Department: Purchasing & Contracting                                     

 

AGENDA ITEM:

Title

Commission District(s): ALL

REN - Contract Nos.: 1244307, 1244308, and 1244310 Uniforms for Public Safety Personnel (Annual Contract - 2nd Renewal of 4 Options To Renew): for use by Police Services, E911, and the Marshal’s Office. These contracts consist of the purchase of work uniforms. This request is to exercise the 2nd renewal option, with price increases, through March 31, 2024. Awarded to NAFECO, Galls, LLC, and Smyrna Police Distributors, Inc. Total Amount Not To Exceed: $1,071,000.00.

Body

 

Information Contact: Michelle Butler, CPPO, Procurement Manager

Phone Number: (404) 687-3581

 

PURPOSE:

Awarded by the BOC on March 23, 2021 to four (4) vendors for a total amount not to exceed $1,108,000.00. On March 8, 2022, the BOC approved the 1st renewal to all four (4) vendors for a total amount not to exceed $1,408,000.00. On December 13, 2022, the BOC approved Change Order No. 1 to Contract No. 1244308 (Galls) in an amount not to exceed $325,000.00 and to approve the modification to the Sarfariland Xtreme SX panel set. These contracts consists of the purchase of County work uniforms for public safety personnel. This request is to exercise the 2nd renewal option, with price increases, through March 31, 2024 with the remaining three (3) vendors.

 

RECOMMENDATION:

Recommended Action

Recommend approval to exercise the 2nd renewal option with:

 

Item Nos.: 19-21, 23-27, 150-153, 174, 196, 199, 204-206

NAFECO, 715 Park North Blvd., Suite 120, Clarkston, GA  30021

Estimated Amount: $69,000.00

 

Item Nos.: 1, 3-12, 16, 18, 22, 28-30, 33-83, 85-125, 154-171, 175, 176, 180, 185, 188-190, 193-195, 197, 198, 200-203, 207, 208-217

Galls, LLC, 1340 Russell Cave Road, Lexington, KY  40505

Estimated Amount: $973,000.00

 

Item Nos.: 15, 17, 84, 173, 177-179, 181-184, 186-187

Smyrna Police Distributors, 2295 South Cobb Drive, Smyrna, GA  30080

Estimated Amount: $29,000.00

 

Total Amount Not To Exceed: $1,071,000.00

 

ADDITIONAL INFORMATION:

1. Contract Effective Date:                                          March 23, 2021

2. Contract Expiration Date:                                          March 31, 2023

3. Amount Spent To Date:                                          $630,065.65

$313,737.13 - Initial

                                                                                                         $316,328.52 - Renewal No. 1

4. Funding:                                                                                    $1,071,000.00

$   959,000.00 - Police (PS)

                                                                                                         $     62,000.00 - E911 (E911)

$     50,000.00 - General (Marshal)