File #: 2023-0202    Version: 1 Name:
Type: Resolution Status: Preliminary Item
File created: 1/30/2023 In control: Board of Commissioners
On agenda: 3/14/2023 Final action:
Title: Commission District(s): ALL CO - Change Order No. 1 to Contract No. 1208001 and Change Order No. 2 to Contract Nos.: 1208000, 1208002 and 1208003 On-Call Heating Ventilation and Air Conditioning (HVAC) (Annual Contract with 2 Options to Renew): for use by the departments of Facilities Management (FM), Recreation, Parks and Cultural Affairs (RPCA), Fire Rescue Services (FR) and Watershed Management (DWM). These contracts consist of providing on-call heating, ventilation, and air conditioning (HVAC) services for County-owned properties. This request is to increase contract funds and term through March 31, 2024. Awarded to Galgon HVAC & Mechanical Services, Inc., Mann Mechanical Company, Inc., HVH Mechanical Partners, LLC and B&W Mechanical Contractors, Inc. Total Amount Not To Exceed: $3,130,000.00.
Attachments: 1. Agenda Notes, 2. UD Contract Renewal Form 2023-0202

Purchasing Type: Change Order (CO)                               

Public Hearing:  YES ☐     NO ☒                                  Department: Purchasing & Contracting                                     

 

AGENDA ITEM:

Title

Commission District(s): ALL

CO - Change Order No. 1 to Contract No. 1208001 and Change Order No. 2 to Contract Nos.: 1208000, 1208002 and 1208003 On-Call Heating Ventilation and Air Conditioning (HVAC) (Annual Contract with 2 Options to Renew): for use by the departments of Facilities Management (FM), Recreation, Parks and Cultural Affairs (RPCA), Fire Rescue Services (FR) and Watershed Management (DWM).  These contracts consist of providing on-call heating, ventilation, and air conditioning (HVAC) services for County-owned properties. This request is to increase contract funds and term through March 31, 2024. Awarded to Galgon HVAC & Mechanical Services, Inc., Mann Mechanical Company, Inc., HVH Mechanical Partners, LLC and B&W Mechanical Contractors, Inc. Total Amount Not To Exceed: $3,130,000.00.

Body

 

Information Contact: Michelle Butler, CPPO, Procurement Manager

Phone Number: (404) 687-3581

 

PURPOSE:

Awarded by the BOC on March 31, 2020, to four (4) contractors for a total amount not to exceed $2,900,000.00. On March 9, 2021, the BOC approved the 1st renewal for a total amount not to exceed $1,300,000.00. On March 8, 2022, the BOC approved the 2nd renewal for a total amount not to exceed $2,500,000.00. On December 13, 2022, the BOC approved Change Order No. 1 to Contract No. 1208000 to add DWM to the contract for an amount not to exceed $135,000.00. On January 24, 2023, the BOC approved Change Order No. 1 to Contract Nos.: 1208002 and 1208003 to add Fire Rescue to the contracts for a total amount not to exceed $203,967.00. These contracts consist of providing HVAC services for County-owned properties. This request is to increase contract funds and term.

 

RECOMMENDATION:

Recommended Action

Recommend approval of Change Orders with:

 

Galgon HVAC Mechanical Services, Inc., 1800 MacArthur Blvd., N.W., Atlanta, GA  30318

Note: LSBE Participation: 20%

Estimated Amount: $760,000.00

 

Mann Mechanical Company, LLC., 100 Pine Street, Avondale Estates, GA 30002

Note: LSBE Participation: 20%

Estimated Award Amount: $710,000.00

 

HVH Mechanical Partners, LLC, 90 Chamisa Road, Covington, GA  30016

Note: LSBE Participation: 20%

Estimated Amount: $740,000.00

 

B&W Mechanical Contractor, Inc., 1940 Riverside Parkway, Lawrenceville, GA  30043

Note: LSBE Participation: 20%

Estimated Amount: $920,000.00

 

Total Amount Not To Exceed: $3,130,000.00

 

ADDITIONAL INFORMATION:

1. Contract Effective Date:                                                               March 31, 2020

2. Contract Expiration Date:                                                               March 31, 2023

3. Amount Spent To Date:                                                               $5,683,649.64

                                                                                                                              $2,244,271.66 - Award

                                                                                                                              $   938,522.38 - 1st Renewal

                                                                                                                              $2,500,855.60 - 2nd Renewal

4. Funding:                                                                                                          $3,130,000.00

$   240,000.00 - Operating (Fire)

                                                                                                                              $2,800,000.00 - General (FM)

                                                                                                                              $     40,000.00 - General (RPCA)

                                                                                                                              $     50,000.00 - Operating (DWM)