Purchasing Type: Change Order (CO)
Public Hearing: YES ☐ NO ☒ Department: Purchasing & Contracting
AGENDA ITEM:
Title
Commission District(s): All
CO - Change Order No. 5 to Contract Nos.: 1034376, 1037377 and 1034379, and Change Order No. 6 to Contract No.1034381 Engineering Services (Multi-Year Contract): for use by the Department Watershed Management (DWM). These contracts consist of providing on-call engineering services that primarily include engineering studies, design, land surveying and construction administration services for water and sewer consent decree projects within the capital improvement program. This request seeks to ratify a previously provided ninety (90) day contract term increase and increase the contract term through December 31, 2023 for all four (4) contracts. Awarded to Arcadis U.S., Inc., Atkins North America, Inc., Brown & Caldwell, Inc., and Black & Veatch Corporation. CONTRACT TERM INCREASE ONLY.
Body
Information Contact: Michelle Butler, Procurement Manager
Phone Number: (404) 687-3581
PURPOSE:
Awarded by the BOC on October 11, 2016 to four (4) vendors for a total amount not to exceed $12,000,000.00. On October 23, 2018, the BOC approved Changed Order No. 1 to increase funds to all four (4) contracts for a total amount not to exceed $6,000,000.00. On November 10, 2020, the BOC approved Change Order No. 2 to increase funds to Contact No. 1034377 (Arcadis) and the contract term through December 31, 2021 to all four (4) contracts. On June 8, 2021, the BOC approved Change Order No. 3 to increase funds to Contract Nos.: 1034376 (Atkins), 1034379 (Brown and Caldwell), and 1014381 (Black & Veatch) in a total amount not to exceed $2,250,000.00. On September 28, 2021, the BOC approved Change Order No. 3 to Contract No. 1034377 (Arcadis) to increase funds in an amount not to exceed $1,000,000.00 and the contract term through December 31, 2022 and Change Order No. 4 to increase the contract term through December 31, 2022 to the remaining three (3) contracts. On May 24, 2022, the BOC approved Change Order No. 5 to Contract No. 1014381 (Black & Veatch) to increase funds in an amount not to exceed $1,719,907.00. On June 14, 2022, the BOC approved Change Order No. 4 to Contract No. 1034377 (Arcadis) to add the Department of Public Works Sanitation to the contract and increase the scope of work and funds in an amount not to exceed $196,821.00.
This request seeks to ratify a previously provided ninety (90) day contract term increase, effective as of December 31, 2022 for all four contracts. This request also seeks a contract term increase through December 31, 2023 for all four (4) contracts. Several projects have been designed but have not yet been let for construction. Approval of this request will allow for the continuation of existing engineering services and the ability to address any design related issues that may occur during construction.
RECOMMENDATION:
Recommended Action
Recommend approval of Change Orders with:
Arcadis U.S., Inc., 2410 Paces Ferry Road, Suite 400, Atlanta, 30339
Note: LSBE Participation: 22%
Atkins North America, Inc., 1600 River Edge Parkway, NW, Suite 600, Atlanta
Note: LSBE Participation: 25%
Brown and Caldwell, Inc., 990 Hammond Drive, Suite 400, Atlanta, 30328
Note: LSBE Participation: 26%
Black & Veatch Corporation, 50 Hurt Plaza, Suite 1150, Atlanta, GA 30303
Note: LSBE Participation: 45%
and authorize the Chief Executive Officer to execute the change orders and all associated documents.
ADDITIONAL INFORMATION:
1. Contract Effective Date: November 30, 2016 (Arcadis and Atkins)
February 10, 2017 (Brown and Caldwell)
June 1, 2017 (Black & Veatch)
2. Contract Expiration Date: March 31, 2023
3. Amount Spent To Date: $18,859,113.92
4. Funding: Renewal and Extension
Various CIP Line Nos.