Purchasing Type: Change Order (CO)
Public Hearing: YES ☐ NO ☒ Department: Purchasing & Contracting
AGENDA ITEM:
Title
Commission District(s): All
CO - Change Order No. 1 to Contract No. 1201890 Consent Decree - Gravity Sewer Rehabilitation and Replacement (CD-GSRR): for use by the Department of Watershed Management (DWM). This contract consists primarily of providing gravity sewer rehabilitation and replacement via cured in place pipe (CIPP) with internal and external point repairs, as well as open cut pipe bursting. This request seeks to utilize the Engineering News Record - Construction Cost Index (ENR-CCI) to calculate and pay additional cost impacts incurred due to the current market’s supply chain issues. Additionally, this request seeks to amend and utilize the existing Owners Allowance line item to pay for these additional cost impacts with existing funds. This request also seeks to increase the contract term through December 31, 2024. Lastly, using existing funds and based upon the ENR-CCI, this request seeks to address retroactive payment of increased costs for periods prior to 3rd quarter 2022. Awarded to The Renee Group, Inc. Amount Not to Exceed: $2,141,078.00
Body
Information Contact: Michelle Butler, Procurement Manager
Phone Number: (404) 687-3581
PURPOSE:
Awarded by the BOC on July 14, 2020 for an amount not to exceed $61,303,359.45 to three vendors. On January 10, 2023, the BOC approved Change Order No. 1 for Contract Nos.: 1201901 and 1201898 to calculate and pay additional cost impacts incurred due to the current market’s supply chain issues based upon the ENR-CCI and using an amended Allowance line item and existing funds. On March 14, 2023, the BOC approved Change Order No. 2 for Contract Nos.: 1201901 and 1201898 to increase the contract term through December 31, 2024 and address retroactive payment of increased costs for periods prior to 3rd quarter 2022 using existing funds.
Using the ENR-CCI, consistent with what was previously requested and approved for Contract Nos.: 1201901 and 1201898, this request seeks to amend the existing Owner’s Allowance line item for Contract No. 1201890. This will offset unforeseen cost increases caused by inflation, supply chain issues, and increased material and labor costs for periods beyond 3rd quarter 2022.
Additionally, this request seeks to increase the contract term through December 31, 2024 and authorize approval of a lump sum retroactive payment, utilizing the Owner’s Allowance line item and ENR-CCI, for periods prior to 3rd quarter 2022.
Approval will assist in the continued completion of existing services for infrastructure improvements and a reduction in sanitary sewer overflows around the County.
RECOMMENDATION:
Recommended Action
Recommend approval of Change Order No. 1 with:
The Renee Group, Inc., 3440 Oakcliff Road, Suite 112, Doraville, GA 30340
Amount Not To Exceed: $2,141,078.00
and authorize the Chief Executive Officer to execute the change order and all associated documents.
ADDITIONAL INFORMATION:
1. LSBE Participation: LSBE-DeKalb Firm + 10%
2. Contract Effective Date: January 8, 2021
3. Contract Expiration Date: December 31, 2023
4. Amount Spent: $11,865,570.62
5. Funding: Renewal and Extension and/or Bonds
CIP Line No. 44 (DWM)