File #: 2023-0482    Version: 1 Name:
Type: Resolution Status: Preliminary Item
File created: 4/14/2023 In control: ERPS-Employee Relations & Public Safety Committee
On agenda: 5/16/2023 Final action:
Title: Commission District(s): All CO - Change Order No. 2 to Contract No.: 1082514 Pre-Employment Drug and Alcohol Testing Services (Annual Contract with 4 Options to Renew): for use by the Department of Human Resources and Merit System (HRMS). This contract consists of providing post-offer pre-employment and fitness for duty physicals to candidates for employment and/or employees. This request seeks to ratify a previously provided forty-five (45) day contract term increase and increase contract funds and term through September 30, 2023. Awarded to Caduceus USA Medical Services, LLC. Amount Not To Exceed: $118,521.00.
Attachments: 1. Agenda Notes, 2. Change Order Request

Purchasing Type: Change Order (CO)                               

Public Hearing:  YES ☐     NO ☒                                  Department: Purchasing & Contracting                                     

 

AGENDA ITEM:

Title

Commission District(s): All

CO - Change Order No. 2 to Contract No.: 1082514 Pre-Employment Drug and Alcohol Testing Services (Annual Contract with 4 Options to Renew): for use by the Department of Human Resources and Merit System (HRMS). This contract consists of providing post-offer pre-employment and fitness for duty physicals to candidates for employment and/or employees. This request seeks to ratify a previously provided forty-five (45) day contract term increase and increase contract funds and term through September 30, 2023. Awarded to Caduceus USA Medical Services, LLC. Amount Not To Exceed: $118,521.00.

Body

 

Information Contact: Michelle Butler, Procurement Manager

Phone Number: (404) 687-3581

 

PURPOSE:

Awarded by the BOC on October 10, 2017 for an amount not to exceed $284,450.00. On September 11, 2018, the BOC approved the 1st renewal option for an amount not to exceed $284,450.00. On October 22, 2019, the BOC approved the 2nd renewal option for an amount not to exceed $284,450.00. On October 27, 2020, the BOC approved the 3rd renewal option for an amount not to exceed $284,450.00. On November 9, 2021, the BOC approved the 4th renewal option for an amount not to exceed $284,450.00. On October 25, 2022, the BOC approved Change Order No. 1 to increase the contract amount by $142,225.02 and to extend the term through April 30, 2023.  This contract consists of providing post-offer/pre-employment and fitness for duty physicals to candidates for employment and/or employees, CDL examinations, and substance abuse testing (including random, reasonable suspicion and post-accident screenings).

This request seeks to ratify a previously provided forty-five (45) day contract term increase effective as of May 1, 2023 and seeks to increase the contract funds and term through September 30, 2023. The procurement process for a new award is currently in progress.

 

RECOMMENDATION:

Recommended Action

Recommend approval of Change Order No. 2 with:

 

Caduceus USA Medical Services, LLC, 535 N. Central Ave., Suite 100, Hapeville, GA, 30354

 

Amount Not To Exceed: $118,521.00

 

and authorize the Chief Executive Officer to execute the change order and all associated documents

 

ADDITIONAL INFORMATION:

1. Contract Effective Date:                                                 October 10, 2017

2. Contract Expiration Date:                                                  June 14, 2023

3. Amount Spent to Date:                                                 $1,213,719.00 - Total Spent

          $217,217.00 - Initial Term

          $327,361.00 - 1st Renewal

          $199,265.00 - 2nd Renewal

            $89,161.00 - 3rd Renewal

          $264,665.00 - 4th Renewal

                                                                                                                             $116,050.00 - 1st Extension

4. Funding:                                                General - Operating (HRMS)