DeKalb County Government - File #: 2023-1018

• File #: 2023-1018
• Version: 1
• Type: Resolution
• Status: Preliminary Item
• File created: 8/16/2023
• In control: PWI-Public Works & Infrastructure Committee
• On agenda: 9/19/2023
• Final action: 9/26/2023
• Title: Commission District(s): All REN - Contract Nos.: 1266958 and 1269771 Guardrail Repair and Installation (2nd Renewal - Annual Contract with 2 Options to Renew): for use by Public Works - Roads and Drainage (R&D). These contracts consist of providing repair and installation of guardrails within various areas of the County. This request seeks to exercise the 2nd renewal option through September 30, 2024. Awarded to Stembridge Custom Metals, Inc. and Gracie Gray Contractors, Inc. Total Amount Not To Exceed: $500,000.00.

Date	Ver.	Action By	Action	Result
9/26/2023	1	Board of Commissioners	approved	Pass
9/19/2023	1	PWI-Public Works & Infrastructure Committee	recommended for approval.	Pass
9/19/2023	1	Committee of the Whole	Accepted to the BOC agenda and assigned

Purchasing Type: Renewal (REN)                               

Public Hearing:  YES ☐     NO ☒                                  Department: Purchasing & Contracting                                     

AGENDA ITEM:

Title

Commission District(s): All

REN - Contract Nos.: 1266958 and 1269771 Guardrail Repair and Installation (2^nd Renewal - Annual Contract with 2 Options to Renew): for use by Public Works - Roads and Drainage (R&D). These contracts consist of providing repair and installation of guardrails within various areas of the County. This request seeks to exercise the 2^nd renewal option through September 30, 2024. Awarded to Stembridge Custom Metals, Inc. and Gracie Gray Contractors, Inc. Total Amount Not To Exceed: $500,000.00.

Body

Information Contact: Michelle Butler, Procurement Manager

Phone Number: (404) 687-3581

PURPOSE:

Awarded by the BOC, on September 14, 2021, to two (2) vendors for a total amount not to exceed $500,000.00. On August 23, 2022, the BOC approved the 1st renewal to all contracts for a total amount not to exceed $360,000.00. These contracts consist of providing repair and installation of guardrails within various areas of the County. This request seeks to exercise the 2nd renewal option through September 30, 2024. 

RECOMMENDATION:

Recommended Action

Recommend approval to exercise the 2nd renewal option with:

Stembridge Custom Metals, Inc., 10720 Woodruff Road, Fairburn, GA 30213

Estimated Amount: $300,000.00

Gracie Gray Contractors, Inc., 102 Roberts Way, Canton GA 30114

Estimated Amount: $200,000.00

Total Amount Not To Exceed: $500,000.00

ADDITIONAL INFORMATION:

1. Contract Effective Date:                                          September 14, 2021

2. Contract Expiration Date:                                          September 30, 2023

3. Amount Spent To Date:                                          $285,219.00 - Total

                                                                                                         $140,425.00 - Initial

                                                                                                         $144,794.00 - 1^st Renewal

4. Funding:                                                                                    Stormwater Management - Operating (R&D)