File #: 2023-1259    Version: 1 Name:
Type: Resolution Status: Preliminary Item
File created: 9/28/2023 In control: PWI-Public Works & Infrastructure Committee
On agenda: 12/5/2023 Final action: 12/12/2023
Title: Commission District(s): ALL REN - Contract No. 1274588 Card Access (Keyscan) Installation, Maintenance and Repair (Annual Contract - 2nd Renewal of 2 Options to Renew): for use by the Departments of Facilities Management (FM) and Watershed Management (DWM). This contract consists of the installation, maintenance, and repair of all card access points. This request is to exercise the 2nd renewal option through December 31, 2024. Awarded to Southeastern Security Professionals, LLC. Amount Not To Exceed: $675,000.00.
Attachments: 1. Agenda Notes 2023-1259, 2. UD Contract Renewal Form 2023-1259

Purchasing Type: Renewal (REN)                               

Public Hearing:  YES      NO                                   Department: Purchasing & Contracting                                     

 

AGENDA ITEM:

Title

 

Commission District(s): ALL

REN - Contract No. 1274588 Card Access (Keyscan) Installation, Maintenance and Repair (Annual Contract - 2nd Renewal of 2 Options to Renew): for use by the Departments of Facilities Management (FM) and Watershed Management (DWM). This contract consists of the installation, maintenance, and repair of all card access points. This request is to exercise the 2nd renewal option through December 31, 2024.  Awarded to Southeastern Security Professionals, LLC. Amount Not To Exceed: $675,000.00.

Body

 

Information Contact: Michelle Butler, CPPO, Procurement Manager

Phone Number: (404) 687-3581

 

PURPOSE:

Awarded by the BOC on December 24, 2021, for an amount not to exceed $215,000.00. On April 26, 2022, the BOC approved Change Order No. 1 to increase funding for an amount not to exceed $585,000.00 for the inclusion of DWM and additional sites. On December 13, 2022, the BOC approved the 1st renewal option and added additional locations for service for an amount not to exceed $705,000.00. This request is to exercise the 2nd renewal option and to add additional locations for service.

 

RECOMMENDATION:

Recommended Action

Recommended approval to exercise the 2nd renewal option through December 31, 2024, with:

 

Southeastern Security Professionals, LLC, 1780 Corporate Drive, Ste 410, Norcross, GA 30093

 

Amount Not to Exceed: $675,000.00.

 

ADDITIONAL INFORMATION:

1. Contract Effective Date:                                           January 1, 2022                                                                                                                              

2. Contract Expiration Date:                                           December 31, 2023

3. Amount Spent To Date:                                           $530,650.82

                                                                                                         $131,012.11 - Initial Award

                                                                                                         $399,638.71 - 1st Renewal

4. Funding:                                                                                    $300,000.00 - Operating (FM)

                                                                                                         $375,000.00 - Operating (DWM)