Purchasing Type: Renewal (REN)
Public Hearing: YES ☐ NO ☒ Department: Purchasing & Contracting
AGENDA ITEM:
Title
Commission District(s): All
REN - Roadway Bulk De-Icing Materials (Annual Contract - 2nd Renewal of 2 Options to Renew): Contract Nos.: 1056592 and 1056600 for use by the Department of Watershed Management (DWM) and Public Works - Roads and Drainage (R&D). These contracts consist of the purchase of de-icing materials to make the sand/salt mixture used to maintain the County’s roadways, parking lots and sidewalks. Awarded to FM Shelton, Inc. and Compass Minerals America. Total Amount Not To Exceed: $414,649.00.
Body
Information Contact: Talisa Clark, CPPO
Phone Number: (404) 687-2797
PURPOSE:
Awarded on March 28, 2017 for an amount not to exceed $214,559.70. On March 27, 2018, the BOC approved the 1st renewal option for an amount not to exceed $89,000.00. This is a seasonal need that is dictated by the weather conditions; therefore, the user departments are requesting sufficient funding be available to ensure facilitation of these efforts and support increased storage capacity to eliminate competition for resources with other jurisdictions in the event of severe winter weather. This request is to exercise the 2nd and final renewal option.
RECOMMENDATION:
Recommended Action
Recommend approval to exercise the 2nd renewal option through March 31, 2020 with:
Item No. 1
FM Shelton, Inc., 1434 Ralph D. Abernathy Blvd., SW, Unit 1, Atlanta, GA 30310
Note: LSBE-MSA Firm
Estimated Amount: $141,529.00
Item No. 2
Compass Minerals America, 9900 W. 109th Street, Suite 100, Overland Park, KS 66210
Estimated Amount: $273,120.00
Total Amount Not To Exceed: $414,649.00
ADDITIONAL INFORMATION:
1. Contract Effective Date: March 28, 2017
2. Contract Expiration Date: March 31, 2019
3. Amount Spent To Date: $128,248.24
$40,632.00 - Initial
$87,616.24 - 1st Renewal
4. Funding: $214,649.00 General - Operating (DWM)
$200,000.00 Stormwater Management (R&D)