File #: 2023-0495    Version: 1 Name:
Type: Resolution Status: Preliminary Item
File created: 4/18/2023 In control: OPS-County Operations Committee
On agenda: 5/16/2023 Final action:
Title: Commission District(s): All CO - Change Order No. 5 to Contract No. 1213433 Installation of Data, Voice and Multimedia Cabling (Annual Contract with 2 Options to Renew): for use by the Department of Innovation and Technology (DoIT). This contract consists of providing low-voltage installations, moves, adds and changes of data, voice and multimedia cabling at various locations within the County facilities. This request is to increase the contract funds and term through July 31, 2023. Awarded to R. B. Communications, Inc. Amount Not To Exceed: $100,000.00
Attachments: 1. 2023-0495 Agenda Notes, 2. Change Order RB Communications

Purchasing Type: Change Order (CO)                               

Public Hearing:  YES ☐     NO ☒                                  Department: Purchasing & Contracting                                     

 

AGENDA ITEM:

Title

Commission District(s): All

CO - Change Order No. 5 to Contract No. 1213433 Installation of Data, Voice and Multimedia Cabling (Annual Contract with 2 Options to Renew): for use by the Department of Innovation and Technology (DoIT). This contract consists of providing low-voltage installations, moves, adds and changes of data, voice and multimedia cabling at various locations within the County facilities. This request is to increase the contract funds and term through July 31, 2023. Awarded to R. B. Communications, Inc. Amount Not To Exceed: $100,000.00

Body

 

Information Contact: Michelle N. Butler, Procurement Manager

 

Phone Number: (404) 687-3581

PURPOSE:

Awarded by the BOC on May 26, 2020, to two (2) bidders for a total amount not to exceed $200,000.00. On July 28, 2020, the BOC approved the request to rescind award to one of the bidders and awarded R.B. Communications, Inc. an additional $100,000.00 for a total amount not to exceed $200,000.00. On February 2, 2021, the BOC approved Change Order No. 1 for an amount not to exceed $100,000.00. On February 13, 2021, the BOC approved the 1st Renewal Option for an amount not to exceed $100,000.00. On August 24, 2021, the BOC approved Change Order No. 2 for an amount not to exceed $100,000.00. On February 8, 2022, the BOC approved the 2nd Renewal Option for an amount not to exceed $300,000.00. On July 12, 2022, the BOC approved Change Order No. 3 for an amount not to exceed $175,000.00. On December 13, 2022, the BOC approved Change Order No. 4 for an amount not to exceed $200,000.00.

This request seeks to increase the contract funds and term through July 31, 2023 to allow time to obtain a new contract. New procurement is currently underway.

 

RECOMMENDATION:

Recommended Action

Recommend approval of Change Order No. 5 with:

 

R. B. Communications, Inc., 2500 Whites Mill Lane, Suite 200, Decatur, Georgia 30032

 

Amount Not To Exceed: $100,000.00

 

ADDITIONAL INFORMATION:

1.  LSBE Participation:                     LSBE-DeKalb Firm

2.  Contract Effective Date:                     May 26, 2020

3.  Contract Expiration Date:                     May 31, 2023

4.  Amount Spent to Date:                     $1,059,700.85

5.  Funding:                                                               General - Operating (DoIT)