Substitute
Purchasing Type: Low Bidders (LB)
Public Hearing: YES ☐ NO ☒ Department: Purchasing & Contracting
AGENDA ITEM:
Title
Commission District(s): ALL
LB - Invitation No. 18-100994 for Landscape Maintenance Services - Public Grounds and Parks (Annual Contract with 2 Options to Renew): for use by the Departments of Recreation, Parks and Cultural Affairs (RPCA), Facilities Management (FM) and Public Works - Sanitation. Consists of various landscape maintenance services for County sites. Recommend award to the lowest, responsive and responsible bidders: ArtScape Inc., M.J. Lawn & Maintenance Services, Inc. and The Simmons Group, LLC. Total Amount Not To Exceed: $1,515,486.25
Body
Information Contact: Talisa Clark, CPPO
Phone Number: (404) 687-2797
PURPOSE:
Consists of providing various landscapes, clean-up and emergency services within the County various zones for parks, public grounds and special events. Services may include mowing, blowing, edging, string trimming, herbicide, aeration, dethatching, fertilizer and lime application, landscape maintenance, installation of annuals, nature trails/naturalized areas, tree and shrub maintenance, weed and exotic pest plant removal, insect/disease control, irrigation maintenance, mulching, soil tests, site cleanup, litter pickup/trash removal and ice/snow removal. This is an on-call service contract utilized by various County departments. A multi-award by group/zone is most advantageous to the County to ensure that overall cost savings are achieved, while providing timely and efficient delivery of services. County department needs are similar; however, the usage is specific to their operations. Each user department shall administer necessary services to ensure effective contract management, which includes the utilization and availability of the lowest cost vendors, County inspection of work completed and payment of invoices. Categories I-V are for additional services that will be assigned as needed to the awarded vendors within their awarded zones. Eight (8) bids were received.
RECOMMENDATION:
Recommended Action
Recommend award to the lowest, responsive and responsible bidders:
Site ID Nos.: 16-31, 32-41, 42-50, 88-91a, 93-96a, 97b-100, 103-104a, 157-167, 259-286, East Collection Lot, North Transfer Station, Seminole Landfill, Green Energy Facility, Renewable Fuel Facility, Category I, II, III, IV, V and Item Nos.: 287-298
ArtScape, Inc., 2364 Dogwood Dr., Conyers, GA 30013
Note: LSBE Participation: 20%
Estimated Amount: $577,805.00
Site ID Nos.: 14, 105-112, 114-121,123-127,129,131-135,138-143,146,147b, 148-149, 151-156, Category I, II, III, IV & V and Item Nos.: 287-298
M.J. Lawn & Maintenance Services, Inc., 5036 Klondike Rd., Stonecrest, GA 30038
Note: LSBE-DeKalb Firm: 100%
Estimated Amount: $822,681.25
Site ID Nos.: 51-63, 64-71, 72-78, Category I, II, III, IV, V and Item Nos.: 287-298
The Simmons Group, LLC, 5977 Valley Green Rd., Lithonia, GA 30058
Note: LSBE Participation: 20%
Estimated Amount: $115,000.00
Total Amount Not To Exceed: $1,515,486.25
ADDITIONAL INFORMATION:
1. Contract Effective Date: Date of Award
2. Contract Expiration Date: 1-year term with 2 options to renew
3. Funding: General - Operating
$1,119,506.25 (RPCA)
$ 325,000.00 (FM)
$ 70,980.00 (Sanitation)
4. Additional Bidders:
ASAP Management Group
2530 Lantrac Court
Decatur, GA 30035
K2R Legacy Group, LLC.
6311 Creekford Drive
Lithonia, GA 30058
CBI Industries
1954 Airport Rd., Suite 215
Atlanta, GA 30341
(Non-responsible)
Executive Realty Solutions, Inc.
956 Martin Luther King, Jr., Drive SW
Atlanta, GA 30034
(Non-responsible)
Flex Landscaping, LLC.
4215 Union Rd., SW
Atlanta, GA 30349
(Non-responsible)