File #: 2023-0082    Version: 1 Name:
Type: Resolution Status: Action
File created: 1/10/2023 In control: Board of Commissioners
On agenda: 3/28/2023 Final action:
Title: Commission District(s): All CO - Change Order No. 1 to Contract No. 1198103 Stone Crushed Granite (Annual Contract with 2 Options to Renew): for use by the Departments of Watershed Management (DWM), Recreation, Parks and Cultural Affairs (RPCA), Public Works - Roads & Drainage (R&D) and Sanitation. This contract consists of providing stone crushed granite for use in various applications. This request seeks to ratify a previously provided sixty (60) day contract term increase for one vendor (FM Shelton); increase the contract term through July 31, 2023; and increase funds. Awarded to F.M Shelton, Inc. Amount Not To Exceed: $3,050,000.00.
Attachments: 1. Substitute 2023 03.28 Item 2023-0082, 2. Agenda Notes, 3. Recommendation Forms

Substitute

Purchasing Type: Change Order (CO)                               

Public Hearing:  YES ☐     NO ☒                                  Department: Purchasing & Contracting                                     

 

AGENDA ITEM:

Title

Commission District(s): All

CO - Change Order No. 1 to Contract No. 1198103 Stone Crushed Granite (Annual Contract with 2 Options to Renew): for use by the Departments of Watershed Management (DWM), Recreation, Parks and Cultural Affairs (RPCA), Public Works - Roads & Drainage (R&D) and Sanitation. This contract consists of providing stone crushed granite for use in various applications. This request seeks to ratify a previously provided sixty (60) day contract term increase for one vendor (FM Shelton); increase the contract term through July 31, 2023; and increase funds. Awarded to F.M Shelton, Inc. Amount Not To Exceed: $3,050,000.00.

Body

Information Contact: Michelle Butler, Procurement Manager

Phone Number: (404) 687-3581

 

PURPOSE:

Awarded by the BOC on January 28, 2020 to two vendors for a total amount not to exceed $2,268,327.85. On December 8, 2021, the BOC approved the 1st renewal to both awardees for a total amount not to exceed $2,065,000.00. On January 11, 2022, the BOC approved the 2nd renewal to both awardees for a total amount not to exceed $2,565,000.00. This contract consists of providing stone crushed granite for use in various applications. This request seeks to ratify a previously provided sixty (60) day contract term increase for one vendor (FM Shelton), effective as of January 31, 2023. It also seeks to increase FM Shelton’s funding and contract term through July 31, 2023.

The procurement process for a new contract is currently in process.

This substitute is being submitted to revise the recommended award amount and funding source provided by DWM.

 

RECOMMENDATION:

Recommended Action

Recommend approval of Change Order No. 1:

 

F.M. Shelton, Inc. 1434 Ralph David Abernathy Boulevard, SW #1, Atlanta, GA 30310

 

Amount Not To Exceed: $3,050,000.00

 

ADDITIONAL INFORMATION:

1. LSBE Participation:                                                                LSBE-MSA Firm

2. Contract Effective Date:                                                               January 28, 2020

3.  Contract Expiration Date:                                                               March 31, 2023

4.  Amount Spent on Previous Contract:                     $422,322.17

5.  Funding:                                                              $500,000.00 Enterprise-Stormwater Management 

                                                                                 Operating (R&D)

$20,000 General-Special Tax District Designated Services (RPCA)

                                                                                                                              $30,000.00 Enterprise-Sanitation Operating (Sanitation)

                                                                                                                              $2,500,000.00 Enterprise - Operating (DWM)