DeKalb County Government - File #: 2018-2337

• File #: 2018-2337
• Version: 1
• Type: Resolution
• Status: Action
• File created: 6/27/2018
• In control: Board of Commissioners
• On agenda: 1/8/2019
• Title: Commission District(s): All LB - Invitation No. 18-100969 Lubricants (Annual Contract with 2 Options to Renew): for use by Public Works - Fleet Management and the Department of Watershed Management (DWM). Consists of the purchase of lubricants (motor oil, hydraulic fluids, transmission fluids, etc.) used for County vehicles and on-site equipment. Recommend award to the lowest, responsive and responsible bidders: Dilmar Oil Company, Lubrication Engineers, Inc., The McPherson Companies, Inc., Taylor Enterprises, Inc., Brewer Hendley Oil Co. and Northeast Lubricants, Ltd. Total Amount Not To Exceed: $356,726.00.

Date	Ver.	Action By	Action	Result
1/8/2019	1	Board of Commissioners	approved substitute submitted from the floor	Pass
1/3/2019	1	PWI-Public Works & Infrastructure Committee	recommended for approval upon receipt of additional information	Pass
12/11/2018	1	Board of Commissioners	deferred	Pass
12/4/2018	1	PWI-Public Works & Infrastructure Committee	recommended holding in committee
11/13/2018	1	Board of Commissioners
11/5/2018	1	PWI-Public Works & Infrastructure Committee	recommended for deferral
10/23/2018	1	Board of Commissioners	deferred.	Pass
10/16/2018	1	PWI-Public Works & Infrastructure Committee	recommended holding in committee
10/9/2018	1	Board of Commissioners	deferred for 2 weeks	Pass
9/25/2018	1	Board of Commissioners
9/18/2018	1	PWI-Public Works & Infrastructure Committee	recommended holding in committee
9/11/2018	1	Board of Commissioners
9/4/2018	1	PWI-Public Works & Infrastructure Committee	recommended holding in committee
8/28/2018	1	Board of Commissioners
8/21/2018	1	PWI-Public Works & Infrastructure Committee	recommended holding in committee
8/21/2018	1	Committee of the Whole

Substitute
Purchasing Type: Low Bidders (LB)
Public Hearing: YES ? NO ? Department: Purchasing & Contracting

AGENDA ITEM:
Title
Commission District(s): All
LB - Invitation No. 18-100969 Lubricants (Annual Contract with 2 Options to Renew): for use by Public Works - Fleet Management and the Department of Watershed Management (DWM). Consists of the purchase of lubricants (motor oil, hydraulic fluids, transmission fluids, etc.) used for County vehicles and on-site equipment. Recommend award to the lowest, responsive and responsible bidders: Dilmar Oil Company, Lubrication Engineers, Inc., The McPherson Companies, Inc., Taylor Enterprises, Inc., Brewer Hendley Oil Co. and Northeast Lubricants, Ltd. Total Amount Not To Exceed: $356,726.00.
Body
Information Contact: Talisa Clark, CPPO
Phone Number: (404) 687-2797

PURPOSE:
Consists of the purchase of lubricants used for County vehicles and on-site equipment. Seven (7) bids were received.

RECOMMENDATION:
Recommended Action
Recommend award to the lowest, responsive and responsible bidders:

Item Nos.: 2-4, 10, 13-15, 20, 32, 41-43 and 49
Dilmar Oil Company, 1951 W. Darlington St., Florence, SC 29501
Estimated Amount: $72,855.00

Item Nos.: 28, 29, 33-37, 39, 40, 45, 52 and 53
Lubrication Engineers, Inc., 1919 E. Tulsa, Wichita, KS 67216
Estimated Amount: $114,065.00

Item Nos.: 1, 5-9, 11, 12, 19, 22, 23 and 51
The McPherson Companies, Inc., 5051 Cardinal St., Trussville, AL 35173
Estimated Amount: $101,931.00

Item Nos.: 21, 25-27, 44 and 46
Taylor Enterprises, Inc., 1166 Logan Circle, NW, Atlanta, GA 30318
Estimated Amount: $7,847.00

Item Nos.: 16-18
Brewer Hindley Oil Co., 6434 Chupp Rd., Lithonia, GA 30058
Estimated Amount: $49,655.00

Item Nos.: 24, 30, 31, 38 and 48
Northeast Lubricants, Ltd., 4500 Renaissance Pkwy., Cleveland, OH 44128
Estimated Amount: $10,373.00


Total Amount Not To Exceed: $35...