File #: 2018-2337    Version: 1 Name:
Type: Resolution Status: Action
File created: 6/27/2018 In control: Board of Commissioners
On agenda: 1/8/2019 Final action:
Title: Commission District(s): All LB - Invitation No. 18-100969 Lubricants (Annual Contract with 2 Options to Renew): for use by Public Works - Fleet Management and the Department of Watershed Management (DWM). Consists of the purchase of lubricants (motor oil, hydraulic fluids, transmission fluids, etc.) used for County vehicles and on-site equipment. Recommend award to the lowest, responsive and responsible bidders: Dilmar Oil Company, Lubrication Engineers, Inc., The McPherson Companies, Inc., Taylor Enterprises, Inc., Brewer Hendley Oil Co. and Northeast Lubricants, Ltd. Total Amount Not To Exceed: $356,726.00.
Attachments: 1. 2019 01.08 Item 2018-2337.pdf, 2. Agenda Notes, 3. Deparments Recommendation, 4. Bid Tabulation, 5. Revised 2019 01.08 Item 2018-2337
Date Ver.Action ByActionResultAction DetailsMeeting DetailsVideo
1/8/20191 Board of Commissioners approved substitute submitted from the floorPass Action details Meeting details Video Video
1/3/20191 PWI-Public Works & Infrastructure Committee recommended for approval upon receipt of additional informationPass Action details Meeting details Not available
12/11/20181 Board of Commissioners deferredPass Action details Meeting details Video Video
12/4/20181 PWI-Public Works & Infrastructure Committee recommended holding in committee  Action details Meeting details Not available
11/13/20181 Board of Commissioners    Not available Meeting details Video Video
11/5/20181 PWI-Public Works & Infrastructure Committee recommended for deferral  Action details Meeting details Not available
10/23/20181 Board of Commissioners deferred.Pass Action details Meeting details Video Video
10/16/20181 PWI-Public Works & Infrastructure Committee recommended holding in committee  Action details Meeting details Not available
10/9/20181 Board of Commissioners deferred for 2 weeksPass Action details Meeting details Video Video
9/25/20181 Board of Commissioners    Not available Meeting details Video Video
9/18/20181 PWI-Public Works & Infrastructure Committee recommended holding in committee  Action details Meeting details Not available
9/11/20181 Board of Commissioners    Not available Meeting details Video Video
9/4/20181 PWI-Public Works & Infrastructure Committee recommended holding in committee  Action details Meeting details Not available
8/28/20181 Board of Commissioners    Not available Meeting details Video Video
8/21/20181 PWI-Public Works & Infrastructure Committee recommended holding in committee  Action details Meeting details Not available
8/21/20181 Committee of the Whole    Not available Meeting details Not available
Substitute
Purchasing Type: Low Bidders (LB)
Public Hearing: YES ? NO ? Department: Purchasing & Contracting

AGENDA ITEM:
Title
Commission District(s): All
LB - Invitation No. 18-100969 Lubricants (Annual Contract with 2 Options to Renew): for use by Public Works - Fleet Management and the Department of Watershed Management (DWM). Consists of the purchase of lubricants (motor oil, hydraulic fluids, transmission fluids, etc.) used for County vehicles and on-site equipment. Recommend award to the lowest, responsive and responsible bidders: Dilmar Oil Company, Lubrication Engineers, Inc., The McPherson Companies, Inc., Taylor Enterprises, Inc., Brewer Hendley Oil Co. and Northeast Lubricants, Ltd. Total Amount Not To Exceed: $356,726.00.
Body
Information Contact: Talisa Clark, CPPO
Phone Number: (404) 687-2797

PURPOSE:
Consists of the purchase of lubricants used for County vehicles and on-site equipment. Seven (7) bids were received.

RECOMMENDATION:
Recommended Action
Recommend award to the lowest, responsive and responsible bidders:

Item Nos.: 2-4, 10, 13-15, 20, 32, 41-43 and 49
Dilmar Oil Company, 1951 W. Darlington St., Florence, SC 29501
Estimated Amount: $72,855.00

Item Nos.: 28, 29, 33-37, 39, 40, 45, 52 and 53
Lubrication Engineers, Inc., 1919 E. Tulsa, Wichita, KS 67216
Estimated Amount: $114,065.00

Item Nos.: 1, 5-9, 11, 12, 19, 22, 23 and 51
The McPherson Companies, Inc., 5051 Cardinal St., Trussville, AL 35173
Estimated Amount: $101,931.00

Item Nos.: 21, 25-27, 44 and 46
Taylor Enterprises, Inc., 1166 Logan Circle, NW, Atlanta, GA 30318
Estimated Amount: $7,847.00

Item Nos.: 16-18
Brewer Hindley Oil Co., 6434 Chupp Rd., Lithonia, GA 30058
Estimated Amount: $49,655.00

Item Nos.: 24, 30, 31, 38 and 48
Northeast Lubricants, Ltd., 4500 Renaissance Pkwy., Cleveland, OH 44128
Estimated Amount: $10,373.00


Total Amount Not To Exceed: $35...

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