Purchasing Type: Change Order (CO)
Public Hearing: YES ☐ NO ☒ Department: Purchasing & Contracting
AGENDA ITEM:
Title
Commission District(s): ALL
CO - Change Order No. 2 to Contract No. 1126717 for Payroll Tax, Wage Deduction, Employment Verification and Affordable Care Act Compliance Services (Multiyear Contract): for use by the Department of Finance - Risk Management. Consists of providing payroll tax filing, wage deductions, employment verification and Affordable Care Act compliance services. Awarded to: ADP, LLC. Amount Not To Exceed: $42,116.00.
Body
Information Contact: Cathryn G. Horner, Chief Procurement Officer
Phone Number: (404) 371-6334
PURPOSE:
Awarded by the BOC on September 11, 2018 for an amount not to exceed $631,428.12. This contract consists of providing payroll tax filing, wage deductions, employment verification and Affordable Care Act Compliance Services. Change Order No. 1 was a no cost change order to authorize the implementation of pay cards. This request is for additional funding due to the County moving from PeopleSoft as the Human Resource Information System (HRIS) to Oracle HCM. The vendor charges specific fees for each integration of existing services to DeKalb’s new HRIS system. All services included are critical for payroll administration and for compliance with the Affordable Care Act.
RECOMMENDATION:
Recommended Action
Recommend approval of Change Order No. 2 with:
ADP, LLC, 5800 Windward Parkway, Alpharetta, GA 30005
Amount Not To Exceed: $42,116.00
and authorize the Chief Executive Officer to execute the change order and all associated documents.
ADDITIONAL INFORMATION:
1. Contract Effective Date: September 11, 2018
2. Contract Expiration Date: December 31, 2022
3. Amount Spent to Date: $537,644.12
4. Funding: General - Operating (Finance - RM)