DeKalb County Government - File #: 2023-0082

• File #: 2023-0082
• Version: 1
• Type: Resolution
• Status: Action
• File created: 1/10/2023
• In control: Board of Commissioners
• On agenda: 3/28/2023
• Title: Commission District(s): All CO - Change Order No. 1 to Contract No. 1198103 Stone Crushed Granite (Annual Contract with 2 Options to Renew): for use by the Departments of Watershed Management (DWM), Recreation, Parks and Cultural Affairs (RPCA), Public Works - Roads & Drainage (R&D) and Sanitation. This contract consists of providing stone crushed granite for use in various applications. This request seeks to ratify a previously provided sixty (60) day contract term increase for one vendor (FM Shelton); increase the contract term through July 31, 2023; and increase funds. Awarded to F.M Shelton, Inc. Amount Not To Exceed: $3,050,000.00.

Date	Ver.	Action By	Action	Result
3/28/2023	1	Board of Commissioners	approved substitute	Pass
3/21/2023	1	PWI-Public Works & Infrastructure Committee	recommended for deferral	Pass
3/14/2023	1	Board of Commissioners	deferred to the next meeting	Pass
3/7/2023	1	PWI-Public Works & Infrastructure Committee	recommended for deferral	Pass
2/28/2023	1	Board of Commissioners	deferred to the next meeting	Pass
2/21/2023	1	PWI-Public Works & Infrastructure Committee	recommended holding in committee	Pass
2/21/2023	1	Committee of the Whole	Accepted to the BOC agenda and assigned

Substitute
Purchasing Type: Change Order (CO)
Public Hearing: YES ? NO ? Department: Purchasing & Contracting

AGENDA ITEM:
Title
Commission District(s): All
CO - Change Order No. 1 to Contract No. 1198103 Stone Crushed Granite (Annual Contract with 2 Options to Renew): for use by the Departments of Watershed Management (DWM), Recreation, Parks and Cultural Affairs (RPCA), Public Works - Roads & Drainage (R&D) and Sanitation. This contract consists of providing stone crushed granite for use in various applications. This request seeks to ratify a previously provided sixty (60) day contract term increase for one vendor (FM Shelton); increase the contract term through July 31, 2023; and increase funds. Awarded to F.M Shelton, Inc. Amount Not To Exceed: $3,050,000.00.
Body
Information Contact: Michelle Butler, Procurement Manager
Phone Number: (404) 687-3581

PURPOSE:
Awarded by the BOC on January 28, 2020 to two vendors for a total amount not to exceed $2,268,327.85. On December 8, 2021, the BOC approved the 1st renewal to both awardees for a total amount not to exceed $2,065,000.00. On January 11, 2022, the BOC approved the 2nd renewal to both awardees for a total amount not to exceed $2,565,000.00. This contract consists of providing stone crushed granite for use in various applications. This request seeks to ratify a previously provided sixty (60) day contract term increase for one vendor (FM Shelton), effective as of January 31, 2023. It also seeks to increase FM Shelton's funding and contract term through July 31, 2023.

The procurement process for a new contract is currently in process.

This substitute is being submitted to revise the recommended award amount and funding source provided by DWM.

RECOMMENDATION:
Recommended Action
Recommend approval of Change Order No. 1:

F.M. Shelton, Inc. 1434 Ralph David Abernathy Boulevard, SW #1, Atlanta, GA 30310

Amount Not To E...