DeKalb County Government - File #: 2018-3103

• File #: 2018-3103
• Version: 1
• Type: Resolution
• Status: Action
• File created: 12/5/2018
• In control: Board of Commissioners
• On agenda: 2/26/2019
• Title: Commission District(s): ALL LB - Invitation No. 18-100994 for Landscape Maintenance Services - Public Grounds and Parks (Annual Contract with 2 Options to Renew): for use by the Departments of Recreation, Parks and Cultural Affairs (RPCA), Facilities Management (FM) and Public Works - Sanitation. Consists of various landscape maintenance services for County sites. Recommend award to the lowest, responsive and responsible bidders: ArtScape Inc., M.J. Lawn & Maintenance Services, Inc. and The Simmons Group, LLC. Total Amount Not To Exceed: $1,515,486.25

Date	Ver.	Action By	Action	Result
2/26/2019	1	Board of Commissioners
2/19/2019	1	PWI-Public Works & Infrastructure Committee	recommended for approval.	Pass
2/12/2019	1	Board of Commissioners
2/5/2019	1	PWI-Public Works & Infrastructure Committee	recommended for approval upon receipt of additional information	Pass
1/22/2019	1	Board of Commissioners	deferred to the next meeting	Pass
1/15/2019	1	PWI-Public Works & Infrastructure Committee	no official recommendation
1/15/2019	1	Committee of the Whole

Substitute
Purchasing Type: Low Bidders (LB)
Public Hearing: YES ? NO ? Department: Purchasing & Contracting

AGENDA ITEM:
Title
Commission District(s): ALL
LB - Invitation No. 18-100994 for Landscape Maintenance Services - Public Grounds and Parks (Annual Contract with 2 Options to Renew): for use by the Departments of Recreation, Parks and Cultural Affairs (RPCA), Facilities Management (FM) and Public Works - Sanitation. Consists of various landscape maintenance services for County sites. Recommend award to the lowest, responsive and responsible bidders: ArtScape Inc., M.J. Lawn & Maintenance Services, Inc. and The Simmons Group, LLC. Total Amount Not To Exceed: $1,515,486.25
Body

Information Contact: Talisa Clark, CPPO
Phone Number: (404) 687-2797

PURPOSE:
Consists of providing various landscapes, clean-up and emergency services within the County various zones for parks, public grounds and special events. Services may include mowing, blowing, edging, string trimming, herbicide, aeration, dethatching, fertilizer and lime application, landscape maintenance, installation of annuals, nature trails/naturalized areas, tree and shrub maintenance, weed and exotic pest plant removal, insect/disease control, irrigation maintenance, mulching, soil tests, site cleanup, litter pickup/trash removal and ice/snow removal. This is an on-call service contract utilized by various County departments. A multi-award by group/zone is most advantageous to the County to ensure that overall cost savings are achieved, while providing timely and efficient delivery of services. County department needs are similar; however, the usage is specific to their operations. Each user department shall administer necessary services to ensure effective contract management, which includes the utilization and availability of the lowest cost vendors, County inspection of work completed and payment of invoices. Cat...