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File #: 2020-1218    Version: 1 Name:
Type: Resolution Status: Action
File created: 10/5/2020 In control: Board of Commissioners
On agenda: 11/17/2020 Final action: 11/17/2020
Title: Commission District(s): ALL REN - Lubricants (Annual Contract - 2nd Option of 2 Options to Renew): Contract Nos.: 1144337, 1144744, 1143261, 1143323, 1143315 and 1144405 for use by Public Works-Fleet Management and the Department of Watershed Management (DWM). These contracts consist of the purchase of lubricants (motor oil, hydraulic fluids, transmission fluids, etc.) used for County vehicles and on-site equipment. Awarded to Dilmar Oil Co., Lubrication Engineers, Inc., The McPherson Companies, Inc., Taylor Enterprises, Inc., and Brewer Hendley Oil Co. Total Amount Not To Exceed: $330,000.00.
Attachments: 1. Agenda Notes for 18-100969-Lubricants-2nd Renewal, 2. Contract Renewal form for 2nd Renewal - ITB No. 18-100969 Lubricants-DWM, 3. Contract Renewal recommendation for Lubricants-ITB#18-100969-Fleet
Purchasing Type: Renewal (REN)
Public Hearing: YES ? NO ? Department: Purchasing & Contracting

AGENDA ITEM:
Title
Commission District(s): ALL
REN - Lubricants (Annual Contract - 2nd Option of 2 Options to Renew): Contract Nos.: 1144337, 1144744, 1143261, 1143323, 1143315 and 1144405 for use by Public Works-Fleet Management and the Department of Watershed Management (DWM). These contracts consist of the purchase of lubricants (motor oil, hydraulic fluids, transmission fluids, etc.) used for County vehicles and on-site equipment. Awarded to Dilmar Oil Co., Lubrication Engineers, Inc., The McPherson Companies, Inc., Taylor Enterprises, Inc., and Brewer Hendley Oil Co. Total Amount Not To Exceed: $330,000.00.
Body

Information Contact: Cathryn G. Horner, Director
Phone Number: (404) 371-6334

PURPOSE:
Awarded on January 8, 2019 for a total amount not to exceed $356,726.00. On December 10, 2019, the BOC approved the 1st renewal option not to exceed $430,000.00. These contracts consist of the purchase of lubricants (motor oil, hydraulic fluids, transmission fluids, etc.) used for County vehicles and on-site equipment. This request is to exercise the 2nd renewal option.

RECOMMENDATION:
Recommended Action
Recommend approval to exercise the 2nd renewal option through January 31, 2022 with:

Item Nos.: 2-4, 10, 13-15, 20, 32, 41-43 and 49
Dilmar Oil Co., 1951 W. Darlington St., Florence, SC 29501
Estimated Amount: $118,500.00

Item Nos.: 28, 29, 33-37, 39, 40, 45, 52 and 53
Lubrication Engineers, Inc., 1919 E. Tulsa, Wichita, KS 67216
Estimated Amount: $80,000.00

Item Nos.: 1, 5-9, 11, 12, 19, 22, 23 and 51
The McPherson Companies, Inc., 5051 Cardinal St., Trussville, AL 35173
Estimated Amount: $90,000.00

Item Nos.: 21, 25-27, 44 and 46
Taylor Enterprises, Inc., 1166 Logan Cir., NW, Atlanta, GA 30318
Estimated Amount: $1,500.00

Item Nos.: 16-18
Brewer Hendley ...

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