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File #: 2020-1225    Version: 1 Name:
Type: Resolution Status: Preliminary Item
File created: 10/6/2020 In control: Board of Commissioners
On agenda: 11/10/2020 Final action: 11/10/2020
Title: Commission District(s): ALL CO - Change Order No. 1 to Contract No. 973017 Records Management System (RMS) (Multiyear): for use by Fire Rescue. This contract consists of professional services, hosting, software and technical support for an all-inclusive Records Management Solution for Emergency Medical Services and National Fire Incident Reporting System. This request is to extend the term of the agreement and increase the amount not to exceed. Awarded to Image Trend, Inc. Amount Not To Exceed: $60,500.00.
Attachments: 1. AGENDA NOTES - 2020-1225, 2. UD Change Order Request

Purchasing Type: Change Order (CO)                               

Public Hearing:  YES      NO                                   Department: Purchasing & Contracting                                     

 

AGENDA ITEM:

Title

Commission District(s): ALL

CO - Change Order No. 1 to Contract No. 973017 Records Management System (RMS) (Multiyear): for use by Fire Rescue.  This contract consists of professional services, hosting, software and technical support for an all-inclusive Records Management Solution for Emergency Medical Services and National Fire Incident Reporting System. This request is to extend the term of the agreement and increase the amount not to exceed.  Awarded to Image Trend, Inc.  Amount Not To Exceed:  $60,500.00.

Body

 

Information Contact: Cathryn G. Horner, CPO

Phone Number: (404) 371-6334

 

PURPOSE:

Awarded by the BOC on June 23, 2015 for an amount not to exceed $617,240.00. This request is to extend the contract term for one (1) year to allow time to assess ongoing contractual needs in accordance with the direction of the County for this service.

 

RECOMMENDATION:

Recommended Action

Recommend approval of Change Order No. 1 to extend the term until December 31, 2021 with:                                                                                                                               

 

Image Trend, Inc., 20855 Kensington Blvd., Lakeville, MN 55044

                                                                                                                                                      

Amount Not To Exceed:  $60,500.00

 

and authorize the Chief Executive Officer to execute the change order and associated documents.

 

ADDITIONAL INFORMATION:

1. Contract Effective Date:                                                               June 23, 2015

2. Contract Expiration Date:                                                               December 31, 2020

3. Amount Spent To Date:                              $596,634.02

4. Funding:                                                                                                         General Operating (FR)