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File #: 2021-3107    Version: 1 Name:
Type: Resolution Status: Preliminary Item
File created: 9/15/2021 In control: Board of Commissioners
On agenda: 10/12/2021 Final action:
Title: Commission District(s): ALL CO - Change Order No. 2 to Contract No. 1126717 for Payroll Tax, Wage Deduction, Employment Verification and Affordable Care Act Compliance Services (Multiyear Contract): for use by the Department of Finance - Risk Management. Consists of providing payroll tax filing, wage deductions, employment verification and Affordable Care Act compliance services. Awarded to: ADP, LLC. Amount Not To Exceed: $42,116.00.
Attachments: 1. Agenda Notes, 2. UD CO Request Form

Purchasing Type: Change Order (CO)                               

Public Hearing:  YES      NO                                   Department: Purchasing & Contracting                                     

 

AGENDA ITEM:

Title

Commission District(s): ALL

CO - Change Order No. 2 to Contract No. 1126717 for Payroll Tax, Wage Deduction, Employment Verification and Affordable Care Act Compliance Services (Multiyear Contract): for use by the Department of Finance - Risk Management.  Consists of providing payroll tax filing, wage deductions, employment verification and Affordable Care Act compliance services.  Awarded to: ADP, LLC.  Amount Not To Exceed: $42,116.00.

 

Body

Information Contact: Cathryn G. Horner, Chief Procurement Officer

Phone Number: (404) 371-6334

 

PURPOSE:

Awarded by the BOC on September 11, 2018 for an amount not to exceed $631,428.12.  This contract consists of providing payroll tax filing, wage deductions, employment verification and Affordable Care Act Compliance Services.  Change Order No. 1 was a no cost change order to authorize the implementation of pay cards.  This request is for additional funding due to the County moving from PeopleSoft as the Human Resource Information System (HRIS) to Oracle HCM.  The vendor charges specific fees for each integration of existing services to DeKalb’s new HRIS system.  All services included are critical for payroll administration and for compliance with the Affordable Care Act.

 

RECOMMENDATION:

Recommended Action

Recommend approval of Change Order No. 2 with:

 

ADP, LLC, 5800 Windward Parkway, Alpharetta, GA 30005

 

Amount Not To Exceed: $42,116.00

 

and authorize the Chief Executive Officer to execute the change order and all associated documents.

 

ADDITIONAL INFORMATION:

1. Contract Effective Date:                                                                                    September 11, 2018

2. Contract Expiration Date:                                                                                    December 31, 2022

3. Amount Spent to Date:                                                                                    $537,644.12

4. Funding:                                                                                                                              General - Operating (Finance - RM)