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File #: 2022-1144    Version: 1 Name:
Type: Resolution Status: Action
File created: 1/25/2022 In control: Board of Commissioners
On agenda: 3/8/2022 Final action: 3/8/2022
Title: Commission District(s): ALL LB - Invitation No. 21-101442-Lubricants (Annual Contract with 2 Options To Renew): for use by Public Works-Fleet Management and the Department of Watershed Management (DWM). Consists of the purchase of lubricants (motor oil, hydraulic fluids, transmission fluids, etc.) used for county vehicles and on-site-equipment. Recommend Award to: Dilmar Oil Co., The McPherson Companies, Lubrication Engineers, Inc., Taylor Enterprises, Inc. and Cadence Petroleum. Total Amount Not To Exceed: $690,000.00.
Attachments: 1. Agenda Notes for for Lubricants-ITB#21-101442, 2. DEPARTMENTAL RECOMMENDATION FORM for ITB#21-101442-Lubricants-DWM, 3. DEPARTMENTAL RECOMMENDATION FORM for ITB#21-101442-Lubricants_-Fleet, 4. Signed Final Bid Tabulation for ITB#21-101442-Lubricants_
Purchasing Type: Low Bidders (LB)
Public Hearing: YES ? NO ? Department: Purchasing & Contracting

AGENDA ITEM:
Title
Commission District(s): ALL
LB - Invitation No. 21-101442-Lubricants (Annual Contract with 2 Options To Renew): for use by Public Works-Fleet Management and the Department of Watershed Management (DWM). Consists of the purchase of lubricants (motor oil, hydraulic fluids, transmission fluids, etc.) used for county vehicles and on-site-equipment. Recommend Award to: Dilmar Oil Co., The McPherson Companies, Lubrication Engineers, Inc., Taylor Enterprises, Inc. and Cadence Petroleum. Total Amount Not To Exceed: $690,000.00.

Body
Information Contact: Cathryn G. Horner, Chief Procurement Officer
Phone Number: (404) 371-6334

PURPOSE:
Consists of the purchase of lubricants (motor oil, hydraulic fluids, transmission fluids, etc.) used for county vehicles and on-site-equipment. More funds are needed this year to meet the increased costs in lubricants and oil. Six (6) bids were received.

RECOMMENDATION:
Recommended Action
Recommend award to the lowest, responsive and responsible bidders with:

Dilmar Oil Co., 1951 W. Darlington St., Florence, SC 29501
Estimated Amount: $150,000.00

The McPherson Companies, Inc., 5051 Cardinal St., Trussville, AL 35173
Estimated Amount: $130,000.00

Lubrication Engineers, Inc., 1919 E. Tulsa, Wichita, KS 67216
Estimated Amount: $310,000.00

Taylor Enterprises, Inc., 1166 Logan Cir., NW, Atlanta, GA 30318
Estimated Amount: $50,000.00

Cadence Petroleum, 701 Mcdowell Rd., Asheboro, NC 27205
Estimated Amount: $50,000.00

Total Amount Not To Exceed: $690,000.00


ADDITIONAL INFORMATION:
1. Contract Effective Date: Date of Award
2. Contract Expiration Date: 1 year term with 2 options to renew
3. Amount Spent on Previous Contract: $1,177,213.72
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