File #: 2023-0074    Version: 2 Name:
Type: Resolution Status: Preliminary Item
File created: 1/9/2023 In control: Board of Commissioners
On agenda: 2/28/2023 Final action:
Title: Commission District(s): 3 REN - Contract No. 1130987 Maintenance of Sugar Creek Golf Course (Annual Contract - 4th Renewal of 4 Options to Renew): for use by the Department of Recreation, Parks and Cultural Affairs (RPCA). This contract consists of maintaining the golf course grounds and facilities. This request is to exercise the 4th renewal option through March 31, 2024 with cost increases and increase scope of work. Awarded to: Cypress Golf Management, LLC dba Cypress Golf Course Services. Amount Not To Exceed: $894,739.42.
Attachments: 1. AGENDA NOTES - 2023-0074, 2. UD Form - 2023-0074

Purchasing Type: Change Order (CO)                               

Public Hearing:  YES ☐     NO ☒                                  Department: Purchasing & Contracting                                     

 

AGENDA ITEM:

Title

Commission District(s): 3

REN - Contract No. 1130987 Maintenance of Sugar Creek Golf Course (Annual Contract - 4th Renewal of 4 Options to Renew): for use by the Department of Recreation, Parks and Cultural Affairs (RPCA). This contract consists of maintaining the golf course grounds and facilities. This request is to exercise the 4th renewal option through March 31, 2024 with cost increases and increase scope of work. Awarded to: Cypress Golf Management, LLC dba Cypress Golf Course Services. Amount Not To Exceed: $894,739.42. 

Body

 

Information Contact: Michelle Butler, CPPO, Procurement Manager

Phone Number: (404) 687-3581

 

PURPOSE:

Awarded by the BOC on February 12, 2019, for an amount not to exceed $712,235.00. On March 10, 2020, the BOC approved the 1st renewal for an amount not to exceed $712,235.00.  On March 23, 2021, the BOC the 2nd renewal for an amount not to exceed $712,235.00.  On March 22, 2022, the BOC approved the 3rd renewal for amount not to exceed $712,235.00.  This request is to exercise the 4th renewal option with cost increases and to increase scope of work. Cost increases have directly affected the Contractor’s ability to provide golf course maintenance services. Additionally, poor drainage issues occurring due to heavy rainfall need to be addressed.

 

RECOMMENDATION:

Recommended Action

Recommend approval to exercise the 4th renewal option with:

 

Cypress Golf Management, LLC dba Cypress Golf Course Services, 235 Apollo Beach Blvd., #422, Apollo Beach, FL 33572

 

Amount Not To Exceed: $894,739.42

 

and authorize the Chief Executive Officer to execute the change order and all associated documents.

 

ADDITIONAL INFORMATION:

1. LSBE Participation:                                                               5%

2. Contract Effective Date:                                                               February 12, 2019

3. Contract Expiration Date:                                                               March 31, 2023

4. Amount Spent To Date:                                                               $2,725,439.03

                                                                                                                              $   712,235.00-Initial

                                                                                                                              $   712,235.00-1st Renewal

                                                                                                                              $   590,120.98-2nd Renewal

                                                                                                                              $   710,848.05-3rd Renewal

5. Funding:                                                                                                         General - Operating (RPCA)