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File #: 2021-3152    Version: 1 Name:
Type: Resolution Status: Action
File created: 9/23/2021 In control: Board of Commissioners
On agenda: 11/9/2021 Final action:
Title: Commission District(s): ALL RFP - Request for Proposals No. 21-500585 Landscape Maintenance Services for County Parks (Multiyear Contract): for use by the Department of Recreation, Parks and Cultural Affairs (RPCA): Consists of landscape and maintenance of all County Parks. Recommend award to the highest scoring proposers: Yellowstone Landscape Company and M.J. Lawn & Maintenance Services, Inc. Total Amount Not To Exceed: $2,175,000.00.
Attachments: 1. Agenda Notes 2021-3152, 2. UD Recommendation Form - 2021-3152, 3. BOC Agenda Cumulative Score Report 2021-3152, 4. 3152 Cost Scoring, 5. 3152 Evaluation Summary

Purchasing Type: Request for Proposals (RFP)                               

Public Hearing:  YES      NO                                   Department: Purchasing & Contracting                                     

 

AGENDA ITEM:

Title

Commission District(s): ALL

RFP - Request for Proposals No. 21-500585 Landscape Maintenance Services for County Parks (Multiyear Contract): for use by the Department of Recreation, Parks and Cultural Affairs (RPCA): Consists of landscape and maintenance of all County Parks.  Recommend award to the highest scoring proposers: Yellowstone Landscape Company and M.J. Lawn & Maintenance Services, Inc. Total Amount Not To Exceed:  $2,175,000.00.

Body

 

Information Contact: Cathryn G. Horner, Chief Procurement Officer

Phone Number: (404) 371-6334

 

PURPOSE:

Consists of completing landscape cleanup and maintenance of all County Park sites. The work includes but is not limited to ground maintenance such as: mowing, string trimming, mechanical edging, litter removal, tree, and shrub maintenance such as pruning, weed removal, and mulching.  The maintenance consists of furnishing all labor, materials, tools, equipment, means of transportation, and incidentals necessary to successfully perform landscape maintenance services. Seven (7) proposals were received.

 

RECOMMENDATION:

Recommended Action

Recommend award to the two (2) highest scoring proposers with:

 

Zone Nos.: 1, 2 and 4

Yellowstone Landscape Company, 4386 Lilburn Industrial Way, Lilburn GA 30047

Note: LSBE Participation: 20%

Estimated Amount: $1,490,000.00

 

Zone No. 3

M.J. Lawn & Landscape Maintenance Services, 5036 Klondike Road, Lithonia, GA 30038

Notes: 1. LSBE-DeKalb Firm

            2. LSBE Participation: 20%

Estimated Amount: $685,000.00

 

Total Amount Not To Exceed: $2,175,000.00

 

and authorize the CEO to execute the contracts and all associated documents.

 

Evaluation Committee Scores:

 

Firms:                                                                                                                              Scores:

Yellowstone Landscape, Inc.                                            97

MJ Lawn & Maintenance Services                                          77

A-Action Janitorial Services                                                               52

Executive Realty Services                                                               38

The Simmons Group                                                                                    34

CBI International Group, Inc.                                                               23

Non-Responsive Firm:

Flex Landscaping, LLC

 

After evaluation of the technical and cost proposals, the recommendation is to award to the two (2) highest scoring proposers.

 

ADDITIONAL INFORMATION:

1. Contract Effective Date:                                                               January 1, 2022

2. Contract Expiration Date:                                                               December 31, 2024

3. Amount Spent To Date:                                                               $3,853,439.77

4. Funding:                                                                                                         General Operating (RPCA)